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Big Buddy Seeks Enrichment Providers

Posted By Laurie Hardison, RSVP Southeast Louisiana sponsored by the AARP Foundation, Wednesday, May 14, 2014

The Big Buddy Program is seeking qualified entities, companies, organizations and/or individuals to lead enrichment/recreation classes/courses for students participating in Project IMPACT Summer Enrichment Program, funded through the 21st Century Learning Center initiative sponsored by the State Department of Education.  Project IMPACT will serve students at Dalton Elementary, Lanier Elementary, St. Francis Xavier Catholic School and surrounding area schools.  Enrichment Providers will be responsible for leading enrichment/recreational classes which provide youth with experiences in dance, drama, visual arts, team sports, choir, chess club, sewing, cheerleading, cooking, wood working, etc.  Individuals, companies, and organizations with the capacity to work with under-supported youth on a weekly basis to learn a new skill or develop a talent are encouraged to submit a response to this Request for Applications.  Full guidelines are below.


Contract Duration:  May 19, 2014 through July 11, 2014


General Overview

To promote the goals and objectives of Project IMPACT, an academic and enrichment summer program led by the Big Buddy Program. The Enrichment Providers provide access to high quality enrichment/recreation/extra-curricular experiences otherwise unavailable to the population at the targeted schools.   Enrichment Providers will conduct bi-weekly (2 times per week) 1 ½ hour sessions that:  meet the outlined performance indicators related to enrichment/recreation exposure; align with core curriculum standards in math and/or reading; are based on a research-based curriculum and/or methods; adhere to industry/discipline standards for instructing youth; culminate at the end of the semester in a “Summer Showcase”.  Enrichment Providers should be aware that youth are often asked to perform at various times throughout the summer both for school functions and in community events.  Enrichment Contractors may request to teach up to 8 sessions per week if time and contractor availability meets the outlined schedule requirements.  Each class session meets twice per week.



  • Outline of lesson plans that will be executed each class session and the end result after all lessons have been completed (For example, end results for a ballet enrichment may be a 5 minute ballet number which demonstrates 10 beginner formations; the end result of the karate classes may be a 2 minute demonstration of karate warm up moves, etc.).   
  •  Summary page identifying the research-based curriculum being used.
  • Course Close Out Summary which includes the academic skills strengthened as a result of the course, progress of students as a class, and information that can be used to improve the course for the following semester. 



  • Enrichment/Recreation Providers will be compensated $50-$75/class for the Summer Session (June – July), approximately 6 weeks.
  • Enrichment/Recreation Providers will invoice the Big Buddy Program to receive payment no more than twice per month, not to be submitted prior to classes being taught. 
  • Payments will follow the schedule, in by Wednesday, out by Friday.


All taxes (Social Security, Medicare, State taxes) are the responsibility of the contractor.  Worker’s Compensation will be maintained for all staff hired by the Big Buddy Program.  All contractors will be issued a 1099 at the end of the year to be filed with yearly taxes.


Other Conditions:

On or about July 9. 2014, a review of the Contractor’s performance will be conducted using the attached deliverables as the foundation.  A positive review and the agency’s ability to locate sustainable funding can  result in a continuing contract for the following semester.


Other Expectations

  • Enrichment Providers must insure that instructors arrive at least 30minutes prior to the start of the session to insure the classes area is prepared to start the class upon students arrival
  • Enrichment Providers must have the capacity to provide a substitute instructor when the regular instructor cannot attend a class session. 
  • Bi-weekly contact (via email or face-to-face meeting) with the Program Operations Director and Enrichment Program Manager.
  • Professionalism when communicating with current and future employees and volunteers of the agency.
  • Attend staff training and site specific training prior to first day of enrichment class. Trainings will be held the week of May 28th
  • YELL, if more help is needed.


At Will Statement

The Big Buddy Program is an “at will” employer.  This agreement is a relationship that exists as long as both the Big Buddy Program Board and the employee determine that the relationship is in their respective best interests.  Contractors are free to resign at any time for any reason; however, advanced notice is requested.  Similarly, the Big Buddy Program Board or Executive Director is free to determine at any time that the continued agreement of any contractor is not in its best interest and to discharge the contractor.


Interested Applicant Instructions

All interested applicants should prepare a written response to this Request for Applications (RFA) which includes the following:


  1. I.                     General Information
    1. Name of Company, Organization, Individual or Entity
    2. Contact Name and Address
    3. Contact Phone Number (with area code)
    4. Contact Email
    5. Company/Organization Website (if applicable)
    6. Proposed Course Name
    7. Brief Overview of Course


  1. II.                   Personal Philosophy on Teaching Under-Supported Youth

Applicant should concisely explain his/her viewpoint on the importance of providing enrichment and recreational opportunities to support the development of under-supported youth. In your concise statement, demonstrate your knowledge of the impact extra-curricular experiences have on the academic outcomes of youth, especially those from low-income, high need backgrounds. 


  1. III.                Curriculum and Experience

Provide background information about the curriculum you are choosing to use as a format for the proposed classes.  In addition to the art, recreation or other discipline area being taught, share other essential life or academic skills the curriculum and/or your teaching technique will offer students in the class.  Provide examples of successful experiences you (or your company, organization) has had with teaching or developing the talents of youth.  Please attach a sample lesson for a class. 


  1. IV.               Outcomes

In addition to ensuring your class has a performance or display for the “Summer Showcase”, what goals do you hope to accomplish with your group of students participating in your weekly classes.


  1. V.                  Support from Sponsoring Organization

Tell us about the supports and resources you will need from the sponsoring agency, Big Buddy Program, to meet the goals outlined by the program and by your company.  For example, what equipment or supplies does your recreational course require?  Do you have an age preference?  Would you like to have volunteers assist you?  What is an appropriate group size for your course?  Is there a specific site you would like to target or are you open to all sites?


Interested applicants should submit your written proposal to:

ATTN:               Lauren Smith, M.Ed.

                        Program Director


                        1415 Main Street

                        Baton Rouge, LA  70802


Application Deadline:      May 16, 2014


Applicants submitting proposals adequately addressing the components outlined above will be reviewed and/or invited to an interview with the Program Operations Director and Enrichment Program Manager Final offers will be made to Enrichment/Recreation Providers by May 19, 2014 and final contract negotiations will take place.


All questions should be directed to Lauren Smith, Program Director, at or 225-388-9737.

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